City Clerk

As the city facilities are open, please know we are doing everything we can to provide the essential services you rely on from your City Clerk.

We have made some changes to our processes to enable access on our website and we are also available by phone if you have questions during regular business hours between 8 a.m. to 5 p.m. Monday through Friday. Also, specific hours will be as follows:

• Walkup Customer Service 9 a.m. – 4 p.m.
• Building Division Walkup Customer Service 9 a.m. – 3:30 p.m.
• In addition, appointments will be available between the hours of 8-9 a.m. and 4-5 p.m. 

Official Duties of the City Clerk

According to the City Charter Section 2-22, the City Clerk shall:

• Be the clerk of the council and shall attend all meetings of the council and shall keep a permanent journal of its proceedings.
• Be the custodian of the seal of the city and shall affix it to all documents and instruments requiring the seal and shall attest the same. He/She shall also be custodian of all papers, documents and records pertaining to the city, the custody of which is not otherwise provided for.
• Certify by his/her signature, all ordinances and resolutions enacted or passed by council.
• Provide and maintain in his/her office a supply of forms for all petitions required to be filed for any purpose by the provisions of the charter or by ordinance enacted by the city.
• Have power to administer oaths of office.
• Be the chairperson of the Election Commission.
• Publish all notices, proceedings, and other matters required to be published.
• Supervise the staff under his jurisdiction.
• Perform such other duties as may be prescribed by the charter or by ordinance.

Colorado Open Records Act (CORA)

One of the significant changes we’ve made is the fulfillment of Colorado Open Records Act (CORA) requests as follows:

CORA requires that the City provide the documents cited in your CORA request within three business days or in the case of extenuating circumstances, 10 business days. 

Due to the number of requests that we have received, extenuating circumstances do exist, and the City Clerk’s office may need up to 10 business days to respond to CORA requests.

Whenever practical, the City Clerk’s office strives to send CORA documents within three business days of the request. However, like many municipal governments across the state and the country, this means many of our city staff are working in the office or remotely, which makes many documents inaccessible and the process of compiling them more time consuming. 

Please be assured we will do everything we can to fulfill your CORA request at the earliest possible date. Your understanding and patience is very much appreciated. 

I encourage all of our residents, business owners and visitors to take some time to do those things that bring you joy, as a way to balance all the “bad news” with a sense of well being.

 Take good care,

Steve Kirkpatrick, City Clerk

Laserfiche Weblink® - City Records Digital Archive

Many public documents are readily available online. Find roofing permits, look up residential plans, inspections, certificates of occupancy, etc. on the Community Development/Building Division page.

"No other office in municipal service has so many contacts. It serves the mayor, the city council, the city manager, and all administrative departments without exception. All of them call upon it, almost daily, for some service or information. Its work is not spectacular, but it demands versatility, alertness, accuracy, and no end of patience. The public does not realize how many loose ends of city administration this office pulls together." ~ William Bennitt Munro, eminent political scientist.